Unless otherwise indicated herein, meetings of the House of Delegates and its committees are open to all persons. The Chairpersons of the House of Delegates and its committees may extend floor privileges to those persons who are not members.
The House of Delegates shall meet on call of the Chairperson of the House of Delegates at least five times per year. Joint meetings of the two Assembly bodies are not precluded, but would be held in addition to the five regular meetings. The House of Delegates may also be convened on the initiative of the Chancellor, or on formal petition to the Chairperson of the House of Delegates by ten (10) percent of the members of the House of Delegates; such meeting shall be held within fifteen (15) calendar days of the presentation of the petition. At any meeting the Chairperson shall preside or in his absence, the Chairperson-Elect or in the absence of both, the Chairperson’s designee.
The Agenda Committee shall compile an agenda for all meetings and forward it to the Secretary who shall distribute it to all members of the House of Delegates through the campus mail not later than one week before the time of the meeting. All items to be considered by the House of Delegates must be submitted to the Chairperson of the Agenda Committee. A request to the Agenda Committee for the inclusion of any item of business, if bearing the names of three (3) or more members of the House of Delegates, and if submitted not later than two weeks before the next regular meeting of the House of Delegates, shall require that this item of business be included on the agenda. Decisions regarding inclusion of requests bearing less than the three (3) required names shall be left to the discretion of the Agenda Committee. At any meeting, the House of Delegates shall take no final action on any business that is not on the agenda for that meeting.
The Secretary of the House of Delegates shall prepare and duplicate minutes of each meeting and send them to all members of the House of Delegates. In addition, a copy of these minutes shall be made publicly available in the UAMS Library and Chancellor.
Forty percent (40%) of voting members of the House or Delegates will constitute a quorum.
Unless specified otherwise, matters placed before the House of Delegates for a vote shall be decided by a majority vote of those present and voting, providing a quorum is present. Voting shall ordinarily be by voice, (except House of Delegates elections) but in cases of doubt, any member may request a hand count vote. In House of Delegates meetings with a quorum present, other methods of voting may be required by request of twenty-five (25) percent of members present. There is no provision for proxy or cumulative voting.
If a House of Delegates member misses three (3) consecutive House meetings without justifiable cause, the House Chairperson will determine if there is cause for removal. If a member is removed from the House, the Chairperson shall appoint and present to the House for ratification the respective alternate to fulfill the member’s term.
If a Committee member misses three (3) consecutive committee meetings without justifiable cause, the Committee Chairperson will determine if there is cause for removal. If a committee member is removed from a committee, the House Chairperson will appoint another House member to the committee.
Except as otherwise noted, all meetings of the House of Delegates shall be governed by the parliamentary procedures in the latest edition of Robert’s Rules of Order.