Officers of the House of Delegates are the Chairperson, Chairperson-Elect, Secretary, and Parliamentarian. The Chairperson will serve one- year. The Chairperson-Elect two years: one year as Chairperson-Elect and the second year as Chairperson. The Secretary and Parliamentarian will be elected for one year. Any of the above may serve two successive terms except the Chairperson.
Duties of the Chairperson are to preside at meetings of the House of Delegates and its Agenda Committee.
The Chairperson-Elect is the presiding officer at the House of Delegates meetings in the absence of the Chairperson or in the event of a vacancy of the Office of Chairperson. The Chairperson-Elect serves as a member of the Agenda Committee and is responsible for the collection of agenda items.
The Secretary is responsible for taking minutes, duplication and distribution of minutes and also serves as a member of the Agenda Committee. The Secretary will publish annually a list of all House of Delegates officers and a list of the membership of all House of Delegates committees. Unless otherwise limited herein, the secretary is responsible for maintaining a copy of the minutes of the House of Delegates and committees thereof, as well as a list of membership on reserve in the library. The Secretary is also responsible for providing copies of minutes of all meetings to the Chancellor’s Office where they will be retained. The Secretary will also maintain in the library and Chancellor’s Office, minutes of all system-wide committees and councils.
The Parliamentarian will advise the Chairperson on questions of procedure in transacting the business of the House of Delegates and will also serve as a member of the Agenda Committee and will ensure that all employee suggestions are submitted to the Agenda Committee.
Persons newly elected as officers of the House of Delegates assume their offices immediately after the election meeting (See House of Delegates Elections) except that a outgoing Chairperson-Elect or Secretary remains responsible for his or her duties in connection with the minutes of that election meeting.
In the event of a vacancy in any office other than Chairperson, a special election will be held to fill the office.